A 30-room hotel's software bill runs $233 to $554 a month, and card fees cost more than all of it

Sirvoy, a hotel software company, lists its Pro plan at $185 a month for a property with 21 to 50 rooms, and that one subscription covers the property management system, the booking engine and the channel manager [1]. Three of the six hotel systems we checked publish no price for 30 rooms at all.

Add a phone line and accounting, and a 30-room hotel can run on $233 a month of software. The bigger number sits next to it. At Stripe’s standard 2.9% plus 30 cents per charge [2], card fees on a 60%-full month at $100 a night come to about $1,647.

Motel4 publishes this blog and sells an AI phone receptionist, one of the products priced below. We list it at the price on its own page, like every other line.

We priced each job the software does for one 30-room property on Oct 21, 2026, from each vendor’s own page. Prices are list prices before tax, without introductory discounts. Where a vendor only quotes, the table says so. How we check numbers is on how we write.

Prices, checked Oct 21, 2026

All prices are in US dollars for one property with 30 rooms.

Job	Product and plan	Price for 30 rooms	What it includes	Source
Hotel system	Sirvoy Pro (21-50 rooms)	$185 a month, or $171 a month billed yearly	PMS, booking engine, channel manager	[1]
Hotel system	WebRezPro	$300 a month ($10 per unit; $250 minimum at 25-49 units)	PMS, booking engine with no booking fee, 2 free integrations	[3]
Hotel system	innRoad	About $150 a month, the vendor’s own estimate for its core PMS	Exact price by quote	[4]
Hotel system	Mews	By quote; the prices shown are for a 10-room property	Priced per room	[5]
Hotel system	eviivo	From $50 a month for one property; by quote above 10 rooms	Plus $0.50 per confirmed booking	[6]
Hotel system	Cloudbeds	By quote or demo only	No price on the page	[7]
Phone line	Google Voice, one user	$10 a month Starter, $20 a month Standard	Standard adds an auto attendant	[8]
AI phone answering	Motel4 Starter (13-50 rooms)	$149 a month	500 minutes included	[9]
Accounting	QuickBooks Online	$38 a month Simple Start, $85 a month Essentials	1 user, or 3 users	[10]
Card processing	Stripe	2.9% plus 30 cents online or by payment link	2.7% plus 5 cents with the card present; add 0.5% for cards typed in by hand	[2]
Card processing	Square, Free plan	2.6% plus 15 cents with the card present	3.5% plus 15 cents typed in or card on file	[11]

Mews, eviivo and Cloudbeds would not show a 30-room price without a sales conversation [5] [6] [7]. That leaves two published prices you can plan around, Sirvoy and WebRezPro, and innRoad’s estimate as a starting point for a quote [4].

The lean hotel software stack costs $233 a month

Who it fits: a property where one or two people run the desk and the owner keeps the books.

What it costs: Sirvoy Pro at $185 [1], Google Voice Starter at $10 [8] and QuickBooks Online Simple Start at $38 [10]. That is $233 a month. Paying Sirvoy by the year brings its share down to $171 a month [1].

The bill stays low because of bundling. Sirvoy’s Pro plan puts the channel manager, which sends your rates to sites like Booking.com and Airbnb and pulls their bookings back, in the same subscription as the booking engine and the PMS [1]. Its Starter plan, $54 a month at this size, leaves the channel manager out [1].

Watch out for the phone line. Google Voice’s $10 and $20 plans cover one user, and its team plans need a Google Workspace subscription on top, which we did not price [8]. QuickBooks also advertises 50% off for the first 3 months; the $38 is what you pay after that [10].

The fuller stack costs $554 a month

Who it fits: a property that wants a dedicated account manager and onboarding specialist, sells through the PMS’s point-of-sale module, has several staff posting to the books, or has nights when nobody can pick up the phone.

What it costs: WebRezPro at $10 a unit, so $300 for 30 rooms [3]; Google Voice Standard at $20 for an auto attendant [8]; Motel4 Starter at $149 for 500 minutes of AI answering [9]; and QuickBooks Online Essentials at $85 for 3 users [10]. Together that is $554 a month.

WebRezPro’s monthly fee runs $115 above Sirvoy Pro’s, and Sirvoy Pro already includes up to 50 team logins [1]. What the extra $115 buys, per WebRezPro’s own pricing page, is a dedicated account manager, an onboarding specialist, and a point-of-sale purchases module, all bundled into the per-unit rate [3].

WebRezPro includes 2 free integrations of your choice at 25 to 49 units [3], and its partner list names Booking.com and Expedia among them [12]. The pricing page does not list a price for integrations past the free ones, so ask before you add a third booking site [3].

Watch out for the contract. WebRezPro signs and renews contracts by the year, though its page says a property can cancel with 30 days’ written notice without penalty [3]. If you want calls to show up next to reservations, read how phone systems connect to PMS software like Cloudbeds and Mews before you buy either piece.

Card fees are the biggest line, about $1,647 a month

Card processing is priced per charge, so it grows with occupancy while the software stays flat. The worked example uses Stripe’s online rate [2]: 2.9% plus 30 cents, the rate for a card entered online or through a payment link. It runs on five assumptions: 30 rooms, a 30-day month, 60% occupancy, $100 a night and two-night stays, each paid with one card charge.

Stripe’s in-person rate, 2.7% plus 5 cents when the card is physically present at the desk [2], would bring the same month to $1,471.50 instead of $1,647.

That comes to $1,647 a month, roughly seven times the lean software bill. Add the $233 lean stack and the monthly total is $1,880, of which the software is about 12%. At 40% occupancy the card line falls to about $1,098; at 80% it rises to about $2,196.

How the card is charged moves the fee more than which hotel system you pick. Here is the fee on one $200 stay, two nights at $100, and on 270 such stays in a month:

How the card is charged	Fee on one $200 stay	Fee on 270 stays a month	Source
Square, card present	$5.35	$1,444.50	[11]
Stripe, card present	$5.45	$1,471.50	[2]
Stripe, online or payment link	$6.10	$1,647	[2]
Stripe, typed in by hand	$7.10	$1,917	[2]
Square, typed in or card on file	$7.15	$1,930.50	[11]

On Square, charging the card on file or typing it in from a phone booking costs $486 a month more than taking the card at the desk, at this volume [11]. Square also says a business processing over $250,000 a year can ask about custom pricing [11]. This example runs about $648,000 a year through cards.

Square’s paid plans cut the card-present rate to 2.5% on Plus, at $49 a month, and 2.4% on Premium, at $149 a month [11]. Even if all $54,000 a month were taken at the desk, Plus would save $54 in fees and Premium $108. Plus about breaks even; Premium loses $41 a month.

This assumes every stay is paid by card at one processor’s flat published rate. Cash and bank transfers lower the card line, and lodging taxes charged on the same card raise it. The software prices are list prices from Oct 21, 2026, before tax, and vendors change them.

Check the trial, the setup fee and the contract before you sign

Each vendor’s page also states terms that change what it costs to switch later:

• Sirvoy: no written contracts, no setup fees, and a 14-day free trial with no credit card [1].
• WebRezPro: no system setup fees; contracts run by the year, with 30 days’ written notice to cancel without penalty [3].
• innRoad: month-to-month plans with no long-term contract [4].
• eviivo: no free trial up front, only a demo, but new customers get the first 30 days free once they onboard [6].
• Stripe: no setup or monthly fees, only the per-charge rate [2].

Use the trial on a slow week. Enter a real reservation through every booking site you sell on, run a test refund, and match the payout report to your bank deposit before the trial ends.

Verdict

Pick the lean stack if one or two people run the desk: Sirvoy Pro covers the hotel system for $185 a month, and the whole stack costs $233. Choose the fuller stack if you want a dedicated account manager and onboarding specialist, sell through the PMS’s point-of-sale module, or calls go unanswered when the desk is empty; it costs $554.

Whichever you choose, start with the card line. Ask your processor for your effective rate, which is total fees divided by card sales, and take the card at the desk where you can. At 30 rooms that line moves by hundreds of dollars a month, more than the gap between any two hotel systems with a published price.